As anyone who’s ever organized an event will know, how you set up your stage can make or break your event. From sightlines to appropriate PA equipment, there are numerous factors that will determine how successful your stage setup will be. So, when it comes to stage hire, there’s a lot you need to think about.
A poorly set up stage can make it difficult for the audience to see and hear your speakers or performers. It could be unsafe or it may not project the air of professionalism or brand image that you were aiming for. It may not allow for easy access or it could hinder audience participation.
So, before thinking about stage hire, PA system hire or speaker hire, you should consider what are the priorities for your stage setup? How big and how high does it need to be?What kind of PA equipment and lighting do you need? What kind of aesthetic are you going for? What kind of access do you need? Do you need to factor in the erratic Melbourne weather? Having answers to these kinds of questions will help ensure that you get everything you need for your stage setup.
To help you out, we have some pro tips for helping you set up a stage to best suit your event.
Safety and access
Safety is an important consideration for people on the stage and those in the audience. Stage safety encompasses a range of factors including:
- The structural integrity of the stage itself
- Appropriate and safe stage access (e.g. stairs or ramps)
- Safety rails, barriers or edge marking to prevent falls
- Professional wiring
- Appropriate placement of cables (to avoid trips and falls)
- Professional lighting
- Non-slip surfaces
- Appropriate weight ratings
- Security or crowd barriers (for events with large crowds)
Nothing will disrupt your event more than an accident. So, make sure you’ve planned for every contingency and that you make safety a priority.
The whole purpose of a stage is to ensure that the people on the stage are clearly visible to the audience. So, when situating and setting up the stage you need to carefully consider the sightlines. Will your audience be able to see everything on the stage? Is there anything obstructing the view from any angles? Is the stage too high for people at the front, or too low for people at the back? And what about areas you don’t want the audience to see, like backstage or the lighting rig? Is the stage set up to hide these areas?
It’s important to place yourself in your audience’s shows when setting up your stage. You can also have a look on our blog on the Tips for Hiring an Audio-Visual System
A professional stage should be more than just a raised platform. Quality draping is important to hide the rigging and structural elements of the stage. Appropriate backdrops, banners and branding is important to convey a professional image and maintain messaging.
Lighting is also an important consideration when it comes to stage presentation. Properly planning your lighting is important to ensure your audience can properly see everything on stage. Too dim and they may not be able to pick up important detail. Too bright and it may make it difficult to see screens or projections and it can start to hurt the audience’s eyes. Lighting is important for creating mood and ambience, so your lighting should be in line with the tone of your event.
Finally, you need to take into account the people on the stage. The lighting needs to be bright enough that they can see what they’re doing, but not so bright that it dazzles or distracts them.
Hiring and setting up an appropriate AV system is a blog post in itself. But when it comes to setting up your stage, you need to ensure that it includes all the AV elements that your speakers or performers will need. Do you need a stationary lectern mic or a wireless or headset mic? Do you need projection or display screens? Is there a band or DJ? It’s important to make sure the AV system is set up by professionals so that everything has been tested and is proper working order and that there are no wiring or trip risks from the equipment.